Thursday, May 30, 2013

Outreach Committee Meeting Thursday, June 6, 2013



AGENDA

FOR THE PUBLIC OUTREACH COMMITTEE MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT


DATE:         Thursday, June 6, 2013

TIME:          9:00 a.m.

PLACE:        Ironhouse Sanitary District Office
                   450 Walnut Meadows Drive
                   Oakley, California  94561


 A.     Public Comments



 B.      Planning of Future and Ongoing District Public Outreach Efforts

1.  Jersey Island Internship 

2.  Jersey Island Sign

3.  ISD Signs

4.  District of Distinction and Transparency Award

5.  City of Oakley July Cityhood Celebration

6. Green Business plan

7. DSC Rice project update

8.  Summer 2013 newsletter center spread

9.  Salinity Pollution Prevention Plan

 C.      Discussion on future items for Outreach Committee meetings

ISD Board Meeting Agenda June 4,2013



FOR THE REGULAR MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT

DATE:           Tuesday, June 4, 2013

TIME:           7:00 p.m.     Regular Meeting

PLACE:         Ironhouse Sanitary District Office
                   450 Walnut Meadows Drive
                   Oakley, CA  94561


1.           CALL TO ORDER

2.           Roll Call
 Pledge of Allegiance

3.       APPROVAL OF AGENDA                                                          

4.       APPROVAL OF THE MINUTES of the April 2, 2013 Regular Meeting
Approval of the Minutes of the May 7, 2013 Regular Meting
Approval of the Minutes of the May 16, 2013 Special Workshop Meeting

5.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.

6.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.


          6A.     Approval of Payment Order, Report on Financial Position & Operating Performance.         

          6B.     Approval of Posting & Publishing of Ordinance No. 50/Order No. 13-11 Trunkline and Capacity Fee Adjustments (BO 13-18)

          6C.     Approval of Approval of Posting & Publishing of 2011/2012 Sewer Service Charge adjustment  Public Hearing (BO 13-19)

          Staff Report – Michael Welty – Financial Officer   

7.       BUSINESS BEFORE THE BOARD                                            
 
          7A.    PUBLIC HEARING AND BOARD CONSIDERATION OF AN ORDINANCE AND ORDER ADJUSTING SEWER SERVICE FEE (Ordinance No. 51, Order 13-20) ACTION ON PROPOSED SEWER USE FEE FOR FISCAL YEAR 2013/2014.

            7B.     CONSIDERATION OF FISCAL YEAR 2013/2014 PROPOSED BUDGET.

         
8.       STAFF REPORTS                                                                 

9.       BOARD MEMBER ADVISORY REPORTS
          Committees:        
Ø  Finance (Huerta, Contreras)
Ø  Maintenance/Collection Facilities (Scheer, Painter)
Ø  Recycled Water Facility/Operations (Scheer and Lauritzen)
Ø  Jersey Island Management/Operations (Lauritzen, Painter)
Ø  Public Outreach (Huerta, Contreras)
Ø  Personnel/Human Resources – (Contreras, Huerta)
Ø  Capital Projects – (Scheer, Huerta)
          Designated Appointees:
Ø  LAFCO (Lauritzen, Contreras)
Ø  Special District Local Chapter (Contreras, Lauritzen)
Ø  City Liaison (Scheer, Huerta)
Ø  East County Water Mgmt. Governing Board (Contreras, Lauritzen)
Ø  BIMID (Painter, Lauritzen)
Ø  BIMAC (Painter, Lauritzen)
Ø  Delta Science Center (Painter, Scheer)   

10.     Future Agenda Items for Consideration

11.     ADJOURNMENT

Monday, May 20, 2013

Notice of Public Hearing June 4, 2013





NOTICE OF PUBLIC HEARING
ON SETTING THE SEWER SERVICE CHARGE FOR 2013-14
Tuesday, June 4, 2013 at 7:00 p.m.
Ironhouse Sanitary District Office, 450 Walnut Meadows Drive, Oakley

On Tuesday, June 4, 2013, the Ironhouse Sanitary District (ISD) Board of Directors will hold a public hearing at its offices to consider setting the rate for the district’s sewer service charge for fiscal year 2013-14. The new sewer service charge will take effect on July 1, 2013, and appear as a special assessment on the property tax bill for each property ISD serves.
The board has worked diligently during this extended economic downturn to remain below the established maximum rate of $680 per ESU, a figure that was adopted by the ISD board on June 5, 2007.

KEY CONSIDERATIONS FOR RATE SETTING
Over the past 6 years, the district has slowly raised the annual sewer service charge to support its operating costs, costs to build the new Water Recycling Facility (WRF), and to meet anticipated loan payments for the new WRF. At the same time, the continued slowdown of new development has resulted in fewer new ratepayers to help share the cost of the district’s annual budget. Additionally, the district must provide adequate reserve funds to pay for future infrastructure maintenance and replacement costs.

WHAT THE DISTRICT IS DOING TO KEEP RATES BELOW THE $680 MAXIMUM (IN FY 2013-14 AND BEYOND)
§ Reduced costs by $95,000 in FY 2013-14 (more each year after that for the next 25 years) by contracting with a solar company to install solar panels (at no cost to the ratepayer) to offset power demands.  
§ Eliminated $100,000 annually in regulatory monitoring costs on the district’s Oakley property, and to irrigate farm fields on Jersey Island (achieved through good planning and reliable high quality recycled water).
§ Realized staffing efficiencies through automation at the WRF and downsizing through attrition as warranted.  
§ Generating $300,000 in annual profit from cattle ranching operations on Jersey Island.
§ Generating $90,000 annually by using treated water to grow and sell hay.
§ Saving $190,000 by using grant funds to pay for Recycled Water Feasibility Study. (The grant will ultimately fund the entire study cost of $240,000 over two years.)
§ Implemented a 20% reduction in Director benefit costs.

WHY MIGHT THE RATE INCREASE FROM ITS CURRENT ANNUAL RATE OF $618?
The cost efficiencies mentioned above are critical in maintaining the rate near $618. However, increasing costs for items such as materials, supplies, insurance, professional services and fuel could cause the rate to rise. These actions will continue to provide funding that can be used for offsetting Capital Replacement Reserves.