Thursday, March 27, 2014

Agenda for the ISD Board Meeting Tuesday, April 1, 2014



FOR THE REGULAR MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT

DATE:           Tuesday, April 1, 2014

TIME:           5:00 p.m.     Closed Session
                   6:30 p.m.     Closed Session
7:00 p.m.     Regular Meeting

PLACE:         Ironhouse Sanitary District Office
                   450 Walnut Meadows Drive
                   Oakley, CA  94561


1.           CALL TO ORDER

          Closed Session to Consider:
CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54957:
Public Employee Performance Evaluation (General Manager).

Short Recess

          6:30 p.m.
          CLOSED SESSION TO CONSIDER:
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9
subdivision (d) (4) - one case.

2.       Roll Call
 Pledge of Allegiance
         
3.       APPROVAL OF AGENDA                            

4.       Actions Resulting From Discussion In Closed Session

5.       APPROVAL OF THE MINUTES of the March 4, 2014 Regular Meeting
            Approval of the Minutes of the March 11, 2014 Special Meeting

6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.

          7A.    Approval of Payment Order, Report on Financial Position & Operating Performance.
                                                                                                                     
          7B.     Acceptance of Agreement for Acquisition and construction of Improvements – Oak Ridge Family Apartments – Phase 6, 73 Carol Lane, 73 Carol Lane LLC. (BO 14-08)

8.       BUSINESS BEFORE THE BOARD                                            

           
          8A.    SOLAR PPA TIME EXTENSION AMENDMENT.

8B.     CONSIDERATION OF LEASE AGREEMENT WITH DWR FOR JERSEY ISLAND SIDE OF FALSE RIVER TEMPORARY DROUGHT ROCK BARRIER ON JERSEY ISLAND.  (14-06)
           
          8C.     CONSIDERATION OF CANDIDATES RUNNING FOR SPECIAL DISTRICT REPRESENTATIVE TO SERVE ON THE LAFCO BOARD, REGULAR MEMBER AND ALTERNATE MEMBER POSITIONS 2014 THROUGH 2018. 
           
          8D.    CONSIDERATION OF SETTING PUBLIC HEARING FOR TRUNKLINE AND PLANT CAPACITY FEE INCREASE FOR FISCAL YEAR 2014/2015.
             
          8E.     CONSIDERATION OF PREMIUM ONLY PLAN WITH ADP. (Res. 14-07)


            8F.     CONSIDERATION OF UPDATE TO POLICIES RELATED TO ISD USE OF VEHICLES, VEHICLE ALLOWANCE, PURCHASING POLICY AND STRATEGIC PLAN.
           
          8G.     APPROVAL OF AS-NEEDED GEOTECHNICAL SERVICES CONTRACT WITH HULTGREN TILLIS ENGINEERS.

           
          8H.     APPROVAL OF AS-NEEDED PROGRAMMING AND REPORT BUILDING SERVICES CONTRACT WITH WORK SMART AUTOMATION.

           
          8I.      SALARY SCHEDULE ADJUSTMENT TO INSTRUMENTATION AND ELECTRICIAN TECHNICIAN POSITION.

          8J.      APPROVAL OF INSTALLATION OF A DRINKING WATER WELL ON JERSEY ISLAND FOR THE CATTLE FOR A COST NOT TO EXCEED $40,000 (Res. 14-08)

          8K.     AWARD BID FOR BETHEL ISLAND BRIDGE FORCEMAIN REPAIR PROJECT TO PLEASANTON ENGINEERING CONTRACTORS, INC. FOR A COST NOT TO EXCEED $99,500 AND APPROVE A CONTINGENCY OF $9,950.

          8L.     APPROVE PURCHASE OF A NEW OR USED 24 FOOT ENCLOSED SAFETY TRAILER.

9.       STAFF REPORTS                                                               

10.     BOARD MEMBER ADVISORY REPORTS
          Committees:        
Ø  Finance (Huerta, Contreras)
Ø  Maintenance/Collection Facilities (Scheer, Painter)
Ø  Recycled Water Facility/Operations (Scheer and Lauritzen)
Ø  Jersey Island Management/Operations (Lauritzen, Painter)
Ø  Public Outreach (Huerta, Contreras)
Ø  Personnel/Human Resources – (Contreras, Huerta)
Ø Capital Projects – (Scheer, Huerta)
        Designated Appointees:
Ø  LAFCO (Lauritzen, Contreras)
Ø  Special District Local Chapter (Contreras, Lauritzen)
Ø  City Liaison (Scheer, Huerta)
Ø  East County Water Mgmt. Governing Board (Contreras, Lauritzen)
Ø  BIMID (Painter, Lauritzen)
Ø  BIMAC (Painter, Lauritzen)
Ø  Delta Science Center (Painter, Scheer)   

11.     Future Agenda Items for Consideration

12.     ADJOURNMENT


Posted: Susan V. Walde                                               Date:  MARCH 27, 2014

Thursday, March 20, 2014

Agenda for the Personnel/Human Resources Committee 3-25-14



       AGENDA

FOR THE PERSONNEL/HUMAN RESOURCES COMMITTEE MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT


DATE:         Tuesday, March 25, 2014

TIME:          3:00 P.M.

PLACE:        Ironhouse Sanitary District Office
                   450 Walnut Meadows Drive
                   Oakley, California  94561


A.      Roll Call

B.       Approval of the Agenda
         
C.       Public Comments


D.      Approval of meeting minutes of February 28, 2014 for the Personnel/Human Resources Committee Meeting.

E.       Discussion with General Manager and senior staff regarding the approved permanent Electrician/Instrumentation Technician position and proposed job description and salary structure adjustments, and options for filling the position.   

F.     Discussion with General Manager regarding succession planning for the General Manager position and possible creation of an Assistant General Manager.   

G.     Discussion of future items for the Personnel/Human Resources Committee and proposed meeting dates. (Continued Succession Planning)

I.        Adjournment


Posted: Susan Walde                                                             Date: March 20, 2014

Tuesday, March 18, 2014

Agenda for the ISD Outreach Committee meeting 3-21-14



AGENDA
(Revised)
FOR THE PUBLIC OUTREACH COMMITTEE MEETING
BOARD OF DIRECTORS
IRONHOUSE SANITARY DISTRICT


DATE:         Friday, March 21, 2014

TIME:          9:00 a.m.

PLACE:        Ironhouse Sanitary District Office
                   450 Walnut Meadows Drive
                   Oakley, California  94561


A.      Public Comments


B.       Planning of Future and Ongoing District Public Outreach Efforts

1.  Report on STEM Tour and plan upcoming elementary school tour

2.  Oakley Science Week event

3.  Distinction Award

4.  Recycle bags

5.  Newsletter

6.  ISD sign on Main Street.

7.  Outreach Efforts for CASA Education Scholarship program for 2014.


C.       Discussion on future items for Outreach Committee meetings.

D.      Adjournment


Posted: Susan Walde                                                                                   Date:  March 18, 2014