Agenda for the ISD Special Workshop Meeting March 2, 2016

 

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

 

DATE:          Wednesday, March 2, 2016

 

TIME:           8:30 a.m.

 

PLACE:        Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, California  94561

 

 

1.       Call to Order

          Board Roll Call

          Pledge of Allegiance

 

2.       APPROVAL OF THE AGENDA

 

3.       PUBLIC COMMENT

 

4.       Public Workshop – Jersey Island Phase I

 

5.       Approve the purchase of a new John Deere 8370rt tractor at a CMAS price of $380,625.25 and a brokerage fee of $12,450 for a total cost to the District of $144,075.25 after receiving grant funding of $249,000 through the Bay Area Air Quality Management District’s Carl Moyer Program.

 

5.       Adjournment

Agenda for the March 1, 2016 ISD Board Meeting

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, March 1, 2016

 

TIME:           6:00 p.m.      Closed Session

7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
   Board Roll Call
   Pledge of Allegiance
   2.       CLOSED SESSION:
   A.       PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE – Government Code Section 54954.5(e)
    
   B.      PUBLIC EMPLOYEE PERFORMANCE EVALUATION
   Government Code Section 54947
   Title: General Manager
    
   3.       Reports of Actions (if any) Taken in Closed Sessions
    
   4.       APPROVAL OF AGENDA                                                           
    
   5.         APPROVAL OF THE MINUTES of the February 16, 2016 Regular Meeting.
    
   6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
    
            7A.     Approval of Payment Order, Report on Financial Position & Operating Performance.
    
    
             7B.      Acceptance of Offer of Dedication from Pulte Homes, Tract Number 9274 Magnolia Park on Neroly Road, Oakley.  (Res 16-02)
    
   8.       BUSINESS BEFORE THE BOARD                                           
    
   8A.     CONSIDERATION OF SPECIAL DISTRICTS NOMINATION FOR VACANCY ON LAFCO FOR A REGULAR SEAT AND CONSIDERATION OF ISD DESIGNATING A REPRESENTATIVE AND ALTERNATE REPRESENTATIVE OF THE DISTRICT TO VOTE FOR AN ALTERNATE SPECIAL DISTRICT REPRESENTATIVE. (Res. 16-03, 16-04).
    
   8B.     REVIEW THE LAFCO MUNICIPAL SERVICE REVIEWS AND PROVIDE INPUT ON POTENTIAL CHANGES TO THE DISTRICT’S SERVICE DESCRIPTIONS FOR SUBMISSION TO LAFCO.
    
   8C.     REVIEW THE DRAFT AGENDA OF THE MARCH 8, 2016 RD 830 TRUSTEE MEETING AND PROVIDE INPUT AS THE SOLE PROPERTY OWNER
    
   9.       GENERAL MANAGER AND STAFF REPORT                                                           
    
   10.     BOARD MEMBER ADVISORY REPORTS
             Committees:         

• Finance (Scheer, Morgan)
• Maintenance/Collection Facilities (Lauritzen, Painter)
• Recycled Water Facility/Operations (Painter, Lauritzen)
• Jersey Island Management/Operations (Scheer, Morgan)
• Public Outreach (Contreras, Morgan)
• Personnel/Human Resources – (Scheer, Contreras)
• Capital Projects – (Painter, Lauritzen)
            Designated Appointees:

• LAFCO (Scheer, Lauritzen)
• Special District Local Chapter (Contreras)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Contreras, Painter)
• BIMID (Painter, Lauritzen)
• BIMAC (Painter, Contreras)
   
  11.     Future Agenda Items for Consideration
   
  12.     ADJOURNMENT TO MARCH 2, 2016 BOARD WORKSHOP ON JERSEY ISLAND PHASE I.

Agenda for the Personnel-HR Committee February 23, 2016

AGENDA

 

FOR THE PERSONNEL/HUMAN RESOURCES COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

   

DATE:          Tuesday, February 23, 2016

 

TIME:           8:00 A.M.

 

PLACE:        Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, California  94561

 

A.       Roll Call

B.       Approval of the Agenda

C.       Public Comments

D.       Discussion of Board interactions with Staff.

E.       Discussion of Dates for Future Personnel and Human Resources Meetings, and Possible Future Topics to be discussed.

F.       Adjournment.

Agenda for the ISD Board Meeting February 16, 2016

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, February 16, 2016

 

TIME:           6:30 p.m.     Closed Session

7:00 p.m.     Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                   450 Walnut Meadows Drive

                   Oakley, CA  94561

 

1.  CALL TO ORDER
   Board Roll Call
   Pledge of Allegiance
   2.       CLOSED SESSION:
    
   A.      PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE - Government Code Section 54954.5(e)
    
   3.       Reports of Actions (if any) Taken in Closed Sessions
    
   4.       APPROVAL OF AGENDA                                                         
    
   5.         APPROVAL OF THE MINUTES of the January 5, 2015 Regular Meeting.
    
    
    
    
   6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
    
             7A.    Approval of Payment Order, Report on Financial Position & Operating Performance.
    
    
             7B.     Approve an investment policy which authorizes the District to consider participation in higher yield, safe investment options including CalTRUST, and fixed income securities and direct the General Manager to develop an investment plan for consideration by the Board of Directors.
    
    
             7C.     Direct staff to establish all necessary accounts with Wells Fargo Bank and discontinue banking with both BAC Community Bank and Bank of America.
    
    
             7D.     Authorize the General Manager and District Secretary to sign checks for non-recurring, discretionary payments in amounts up to $5,000 and direct the General Manager to provide scanned copies of invoices to all Board Members, electronically, for review, no less frequently than two times per month.
    
    
    
    
    
    
   8.       BUSINESS BEFORE THE BOARD                                             
    
             8A.    CONSIDER APPROVING A GRANT AGREEMENT WITH THE BAY AREA AIR QUALITY MANAGEMENT DISTRICT WHICH PROVIDES GRANT FUNDS IN THE AMOUNT OF $249,000 THROUGH PARTICIPATION IN THE CARL MOYER PROGRAM FOR THE PURCHASE A NEW JOHN DEERE 8370RT TRACTOR AT A CMAS PRICE OF $380,625.25 AND A BROKERAGE FEE OF $12,450 FOR A TOTAL COST TO THE DISTRICT OF $144,075.25.
    
    
   8B.     APPROVE MID-YEAR ADJUSTMENTS TO THE ADOPTED FISCAL YEAR 2015/16 OPERATING AND CAPITAL IMPROVEMENT BUDGET.
    
    
   8C.     DIRECT STAFF TO INITIATE A “REQUEST FOR PROPOSAL” SOLICITATION PROCESS FOR FIRMS TO PROVIDE DISTRICT LEGAL COUNSEL SERVICES.
    
    
   8D.    ASSESSMENT STATUS REPORT
            
   9.       GENERAL MANAGER AND STAFF REPORT                                                    
    
   10.     BOARD MEMBER ADVISORY REPORTS
             Committees:        

• Finance (Contreras, Scheer)
• Maintenance/Collection Facilities (Painter, Morgan)
• Recycled Water Facility/Operations (Contreras and Lauritzen)
• Jersey Island Management/Operations (Lauritzen, Painter)
• Public Outreach (Contreras, Painter)
• Personnel/Human Resources – (Contreras, Scheer)
• Capital Projects – (Scheer, Morgan)
            Designated Appointees:

• LAFCO (Lauritzen, Contreras)
• Special District Local Chapter (Contreras, Lauritzen)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Lauritzen, Scheer)
• BIMID (Painter, Morgan)
• BIMAC (Lauritzen, Contreras)
• Delta Science Center (Painter, Scheer)   
   
  11.     Future Agenda Items for Consideration
   
  12.     ADJOURNMENT
   
   
   
   
   
  Posted: Susan V. Walde                                                  Date:  February 11, 2016
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