Agenda for the July 5, 2016 Board Meeting

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, July 5, 2016

 

TIME:           6:00 p.m.      Closed Session

7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
   Board Roll Call
   Pledge of Allegiance
   2.       CLOSED SESSION:
   A.       PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE – Government Code Section 54954.5(e)
    
   B.      PUBLIC EMPLOYEE PERFORMANCE EVALUATION
   Government Code Section 54947
   Title: General Manager
    
   3.       Reports of Actions (if any) Taken in Closed Sessions
    
   4.       APPROVAL OF AGENDA                                                                
    
   5.         APPROVAL OF THE MINUTES of the June 7, 2016 Regular Meeting.
    
   6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
    
            7A.     Approval of Payment Order, Report on Financial Position & Operating Performance.
    
             7B.      Approve an Updated Policy on Reimbursements for Sanitary Sewer Collection Facilities Construction
    
             7C.     Approve a Reimbursement Agreement with Brookfield Emerson Land LLC authorizing the District to Reimburse for the Construction and Installation of a Portion of the Trunkline Facilities shown in the District’s Sewer Master Plan dated, January 30, 2004.
    
   8.       BUSINESS BEFORE THE BOARD                                            
    
    
   8A.     APPROVE A DISTRICT PURCHASING AND PROCUREMENT POLICY
    
    
   8B.     REVIEW THE DRAFT OF THE NEW DISTRICT WEBSITE AND PROVIDE FEEDBACK
    
   8C.     CSDA BOARD OF DIRECTORS 2016 ELECTION FOR SEAT ON BAY AREA NETWORK
    
   9.       REPORT ON DISTRICT CASH AND INVESTMENT PORTFOLIO
    
   10.     GENERAL MANAGER AND STAFF REPORT                                                           
    
   11.     BOARD MEMBER ADVISORY REPORTS
             Committees:         

• Public Outreach (Contreras, Morgan)
• Personnel/Human Resources – (Scheer, Contreras)
            Designated Appointees:

• LAFCO (Scheer, Lauritzen)
• Special District Local Chapter (Contreras)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Contreras, Painter)
• BIMID (Painter, Lauritzen)
• BIMAC (Painter, Contreras)
   
  12.     Future Agenda Items for Consideration
   
  13.     ADJOURNMENT TO JULY 19, 2016 PLANNING AND PROGRAM MEETING OF THE BOARD OF DIRECTORS

Agenda for the ISD Regular Meeting June 21, 2016

 

FOR THE REGULAR MEETING

PLANNING AND PROGRAMS

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, June 21, 2016

 

TIME:           6:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
    
   Board Roll Call
    
   Pledge of Allegiance
    
   2.       APPROVAL OF AGENDA                                                                 
    
   3.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   4.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
           
   5.       STUDY                                                    
    
   5A.     RECEIVE AN UPDATE ON JERSEY ISLAND OPERATIONS
            
   5B.     REVIEW DRAFT AGENDA FOR UPCOMING RD 830 MEETING
      
    
   6.       STUDY AND ACTION                                                   
    
    
   6A.     RECEIVE AN UPDATE ON THE JERSEY ISLAND PHASE II ANALYSIS
    
   7.       Future Agenda Items for Consideration (ESTIMATED 5 MINUTES)
    
   8.       ADJOURNMENT TO June 23, 2016 Special Meeting.
    
    

Agenda for the ISD Board Special Meeting June 23, 2016

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:          Thursday, June 23, 2016

 

TIME:           9:00 a.m.

 

PLACE:        Big Break Visitors Center

69 Big Break Road

                    Oakley, California  94561

 

 

A.     Call to Order

         Board Roll Call

         Pledge of Allegiance

 

B.      Approval of the Agenda

 

C.      Public Comment

 

D.     Facilitated District Board and Staff Visioning Session–Part II

 

E.      Adjournment

Agenda for the ISD Board Meeting June 7, 2016

 

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, June 7, 2016

 

TIME:           7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
    
   Board Roll Call
    
   Pledge of Allegiance
    
   2.       STAFF RECOGNITION – New Employees Adrian Vasquez and Victor Benitez
    
   3.       PRESENTATIONS
    
   3A.     District Transparency Certificate of Excellence presented by Special District Leadership Foundation
    
   3B.     Update on the Dutch Slough Restoration Project by the State Department of Water Resources.
    
   4.       APPROVAL OF AGENDA                                                                 
    
   5.         APPROVAL OF THE MINUTES of the May 3^rd, May 17^th and May 24^th, 2016 Board Meetings.
    
   6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
            7A.     Approval of Payment Order, Report on Financial Position & Operating Performance.
    
             7B.      Approve the Financing of Other Post-Employment Benefits (OPEB) for FY2015-16.
    
             7C.     Approve a contract with Larry Walker and Associates to provide environmental consulting services on an as-needed basis through FY 2016/17, in an amount not to exceed $50,000.
    
             7D.     Approve a contract with V.W. Housen and Associates to provide engineering support services on an as-needed basis through FY 2016/17 in an amount not to exceed $120,000.         
    
             7E.      Receive and accept the 2016 updated Ironhouse Sanitary District “Policy and Procedure Manual” as required for the Special District Leadership Foundation’s “District of Distinction” certification.
    
   8.       BUSINESS BEFORE THE BOARD                                            
    
   8A.     APPROVE THE PROPOSED FISCAL YEAR 2016/17 OPERATING AND MAINTENANCE BUDGET.  (ESTIMATED 10 MINUTES)
    
   8B.     CONSIDERATION AND ADOPTION OF RESOLUTION 16-07, CALLING THE GENERAL DISTRICT ELECTION ON NOVEMBER 8, 2016 FOR THE ELECTION OF DIRECTORS.  (Res. 16-07) (ESTIMATED 10 MINUTES)
    
   8C.     ESTABLISH AN AD HOC COMMITTEE TO REVIEW AND RECOMMEND LEGAL SERVICE FIRMS FOR CONSIDERATION BY THE BOARD.
    
   9.       GENERAL MANAGER AND STAFF REPORT
    
   10.     BOARD MEMBER ADVISORY REPORTS
             Committees:         

• Finance (Scheer, Morgan)
• Maintenance/Collection Facilities (Lauritzen, Painter)
• Recycled Water Facility/Operations (Painter, Lauritzen)
• Jersey Island Management/Operations (Scheer, Morgan)
• Public Outreach (Contreras, Morgan)
• Personnel/Human Resources – (Scheer, Contreras)
• Capital Projects – (Painter, Lauritzen)
            Designated Appointees:

• LAFCO (Scheer, Lauritzen)
• Special District Local Chapter (Contreras)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Contreras, Painter)
• BIMID (Painter, Lauritzen)
• BIMAC (Painter, Contreras)
   
  11.     Future Agenda Items for Consideration
   
  12.     ADJOURNMENT TO June 21, 2016 Special Meeting.