Agenda for the ISD Board Special Meeting June 23, 2016

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:          Thursday, June 23, 2016

 

TIME:           9:00 a.m.

 

PLACE:        Big Break Visitors Center

69 Big Break Road

                    Oakley, California  94561

 

 

A.     Call to Order

         Board Roll Call

         Pledge of Allegiance

 

B.      Approval of the Agenda

 

C.      Public Comment

 

D.     Facilitated District Board and Staff Visioning Session–Part II

 

E.      Adjournment

Agenda for the ISD Board Meeting June 7, 2016

 

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, June 7, 2016

 

TIME:           7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
    
   Board Roll Call
    
   Pledge of Allegiance
    
   2.       STAFF RECOGNITION – New Employees Adrian Vasquez and Victor Benitez
    
   3.       PRESENTATIONS
    
   3A.     District Transparency Certificate of Excellence presented by Special District Leadership Foundation
    
   3B.     Update on the Dutch Slough Restoration Project by the State Department of Water Resources.
    
   4.       APPROVAL OF AGENDA                                                                 
    
   5.         APPROVAL OF THE MINUTES of the May 3^rd, May 17^th and May 24^th, 2016 Board Meetings.
    
   6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
            7A.     Approval of Payment Order, Report on Financial Position & Operating Performance.
    
             7B.      Approve the Financing of Other Post-Employment Benefits (OPEB) for FY2015-16.
    
             7C.     Approve a contract with Larry Walker and Associates to provide environmental consulting services on an as-needed basis through FY 2016/17, in an amount not to exceed $50,000.
    
             7D.     Approve a contract with V.W. Housen and Associates to provide engineering support services on an as-needed basis through FY 2016/17 in an amount not to exceed $120,000.         
    
             7E.      Receive and accept the 2016 updated Ironhouse Sanitary District “Policy and Procedure Manual” as required for the Special District Leadership Foundation’s “District of Distinction” certification.
    
   8.       BUSINESS BEFORE THE BOARD                                            
    
   8A.     APPROVE THE PROPOSED FISCAL YEAR 2016/17 OPERATING AND MAINTENANCE BUDGET.  (ESTIMATED 10 MINUTES)
    
   8B.     CONSIDERATION AND ADOPTION OF RESOLUTION 16-07, CALLING THE GENERAL DISTRICT ELECTION ON NOVEMBER 8, 2016 FOR THE ELECTION OF DIRECTORS.  (Res. 16-07) (ESTIMATED 10 MINUTES)
    
   8C.     ESTABLISH AN AD HOC COMMITTEE TO REVIEW AND RECOMMEND LEGAL SERVICE FIRMS FOR CONSIDERATION BY THE BOARD.
    
   9.       GENERAL MANAGER AND STAFF REPORT
    
   10.     BOARD MEMBER ADVISORY REPORTS
             Committees:         

• Finance (Scheer, Morgan)
• Maintenance/Collection Facilities (Lauritzen, Painter)
• Recycled Water Facility/Operations (Painter, Lauritzen)
• Jersey Island Management/Operations (Scheer, Morgan)
• Public Outreach (Contreras, Morgan)
• Personnel/Human Resources – (Scheer, Contreras)
• Capital Projects – (Painter, Lauritzen)
            Designated Appointees:

• LAFCO (Scheer, Lauritzen)
• Special District Local Chapter (Contreras)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Contreras, Painter)
• BIMID (Painter, Lauritzen)
• BIMAC (Painter, Contreras)
   
  11.     Future Agenda Items for Consideration
   
  12.     ADJOURNMENT TO June 21, 2016 Special Meeting.

Agenda for the ISD Outreach Committee Meeting June 2, 2016

         

AGENDA

FOR THE PUBLIC OUTREACH COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

DATE:            Thursday, June 2, 2016

TIME:            8:30 a.m.

PLACE:            Ironhouse Sanitary District Office

   450 Walnut Meadows Drive

   Oakley, California 94561

__________________________________________________________________ 

A.            Public Comments

B.             Approval of Minutes

C.             Planning of Future and Ongoing District Public Outreach Efforts

1.    SDLF Certification and Awards

2.    Oakley Cityhood Celebration information review

3.    Website Reveal coming

4.    CWEA Award nominations information

5.    Wipes campaign

       D.  Discussion on future items for Outreach Committee meetings

       E.  Adjournment

ISD Special Meeting Tuesday May 24, 2016

FOR THE SPECIAL WORKSHOP MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           May 24, 2016

TIME:           9:00 a.m.     

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
    
   2.       ROLL CALL
    
   3.       APPROVAL OF AGENDA
    
   4.       PUBLIC COMMENTS – Communications from the public on subjects not on the agenda. (in addition, members of the public may address the Board on any agenda item not already considered by a Board Committee prior to Board action on that item)                                                            
    
   5.         BUSINESS BEFORE THE BOARD
              
   A.        ISD DRAFT BUDGET WORKSHOP FOR THE YEAR 2016/2017 BUDGET
    
   6.       ADJOURNMENT

Agenda for the ISD Special Meeting May 17, 2016

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:          Tuesday, May 17, 2016

 

TIME:           8:00 a.m.

 

PLACE:        Best Western Plus

Delta Hotel

5549 Bridgehead Road

                    Oakley, California  94561

 

 

 

A.     Call to Order

         Board Roll Call

         Pledge of Allegiance

B.      Approval of the Agenda

C.      Public Comment

D.     Facilitated District Board and Staff Visioning Session

E.      Adjournment

 

Summary of Ordinance 61

 

                          IRONHOUSE SANITARY DISTRICT

Summary of Ordinance No. 61 and Order No. 16-37

Adjusting Trunkline Capacity and Plant Capacity Fees

 

On Tuesday, May 3, 2016, the Ironhouse Sanitary District Board of Directors adopted its Ordinance No. 61 and Order No. 16-37 (the “Ordinance”),

summarized as follows.

 

Based on the Capacity Fee Update Report from the District’s financial consultants, Bartle Wells Associates, and after extensive public notice, the following fees of the Ironhouse Sanitary District are increased as follows, effective July 5, 2011;

a.   The existing Trunkline capacity fee of $920.00 shall be increased by $26.68 to $946.68 per equivalent service unit (ESU).

 

         b.   The existing plant capacity fee of $4,787.50 shall be increased by $138.84 bringing the fee to $$4,926.34 per ESU.

 

The Board also made certain related findings concerning environmental effects and designated the undersigned to prepare and publish this summary in accordance with California Health and Safety Code Section 6490.

 

Reference is made to the entire text of the Ordinance for a full statement of its provisions.  The Ordinance is available upon request from Ironhouse Sanitary District, 450 Walnut Meadows Drive, Post Office Box 1105, Oakley, California 94561, tel. 925-809-3002, Attn: Susan Walde, District Secretary.

 

Voting in favor of Ordinance:  Directors:  David Contreras, Chris Lauritzen, Susan Morgan and Doug Scheer.  Voting against the Ordinance:  none. 

Absent from the vote:  Michael Painter.

 

Dated: May 4, 2016

                                                                                                 

                                                   Susan V. Walde, Secretary

                                                   Ironhouse Sanitary District

Agenda for the ISD Outreach Committee Meeting May 5, 2016

 

AGENDA

 

FOR THE PUBLIC OUTREACH COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

DATE:          Thursday, May 5, 2016

 

TIME:           8:30 a.m.

 

PLACE:        Ironhouse Sanitary District Office

450 Walnut Meadows Drive

Oakley, California 94561

_________________________________________________________________

 

1. Public Comments
    
2. Approval of February and March Minutes

   C.  Planning of Future and Ongoing District Public Outreach Efforts

 

1.    Spring newsletter update

 

2.    Transparency Certification update

 

3.    CASA Nominations update

 

4.    Oakley Science Week review

 

5.    Oakley Cityhood Celebration booth and sponsorship

 

6.    ISD promotional items

 

7.    Distinction award paperwork

 

     D.  Discussion on future items for Outreach Committee meetings

 

     E.  Adjournment