Agenda for the ISD April 5, 2016 Board Meeting

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, April 5, 2016

 

TIME:           7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
    
   Board Roll Call
    
   Staff Recognition   5 Year Service Award – Michael Fuller
   15 Year Service Award – Dave Dal Porto
   Pledge of Allegiance
    
   2.       APPROVAL OF AGENDA                                                                 
    
   3.         APPROVAL OF THE MINUTES of the March 1, 2016 Regular Meeting, March 2, 2016 Board Workshop and March 15, 2016 Special Meeting.
    
    
   4.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   5.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
   (Pages 1-13) {M. Welty}
            5A.     Approval of Payment Order, Report on Financial Position & Operating Performance.
    
   6.       BUSINESS BEFORE THE BOARD                                            
    
    
   6A.     CONSIDERATION TO ACCEPT THE ISD ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIES AS OF JULY 1, 2015 PREPARED BY TOTAL COMPENSATION SYSTEMS, INC. (Conference call with Geoff Kischuk of Total Comp.) (ESTIMATED 20 MINUTES)
    
    
   6B.     RECEIVE AN UPDATE ON THE MARSH CREEK RESTORATION PROJECT. (ESTIMATED 20 MINUTES)
    
    
   6C.     RECEIVE REPORT ON THE MAIN STREET SEWER PIPELINE CONDITION ASSESSMENT AND PROVIDE DIRECTION TO STAFF REGARDING REPAIR RECOMMENDATIONS AND POTENTIAL REIMBURSEMENT AGREEMENT RELATED TO CAPITAL IMPROVEMENT PROJECT NO. 165 WITH THE CITY OF OAKLEY. (ESTIMATED 30 MINUTES)
    
    
   6D.     EVALUATE THE PROPOSED JERSEY ISLAND PHASE II CRITERIA AND DIRECT STAFF TO PROCEED WITH THE JERSEY ISLAND PHASE II ANALYSIS PLAN. (ESTIMATED 20 MINUTES)
    
   7.       GENERAL MANAGER AND STAFF REPORT (ESTIMATED 5 MINUTES)
    
   8.       BOARD MEMBER ADVISORY REPORTS
             Committees:         

• Finance (Scheer, Morgan)
• Maintenance/Collection Facilities (Lauritzen, Painter)
• Recycled Water Facility/Operations (Painter, Lauritzen)
• Jersey Island Management/Operations (Scheer, Morgan)
• Public Outreach (Contreras, Morgan)
• Personnel/Human Resources – (Scheer, Contreras)
• Capital Projects – (Painter, Lauritzen)
            Designated Appointees:

• LAFCO (Scheer, Lauritzen)
• Special District Local Chapter (Contreras)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Contreras, Painter)
• BIMID (Painter, Lauritzen)
• BIMAC (Painter, Contreras)
   
  9.       Future Agenda Items for Consideration (ESTIMATED 5 MINUTES)
   
  10.     ADJOURNMENT TO May 3, 2016 Regular Meeting.

Agenda for the ISD Special Meeting March 31, 2016

Agenda

FOR A SPECIAL MEETING CANCELLED

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:          Thursday, March 31, 2016

 

TIME:           8:00 a.m. to 12:00 p.m.

 

PLACE:        City of Oakley Recreation Building

                    1250 O’Hara Ave.

                    Oakley, California  94561

 

  MEETING CANCELLED

A.       Call to Order

          Board Roll Call

          Pledge of Allegiance

 

B.       Approval of the Agenda

 

C.       Public Comment

 

D.       Facilitated District Board and Staff Visioning Session

 

E.       Adjournment

 

Agenda for the ISD Board Special Meeting March 15, 2016

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:                   Tuesday, March 15, 2016

 

TIME:           6:00 p.m.

 

PLACE:        Ironhouse Sanitary District Office

                   450 Walnut Meadows Drive

                   Oakley, California  94561

 

 

1.       Call to Order

          Board Roll Call

          Pledge of Allegiance

 

2.       APPROVAL OF THE AGENDA

 

3.       PUBLIC COMMENT

 

4.       Volunteer Recognition – Drue Tabor, Damien Loyola, Slawomir Dembny and Ammar Hammauche for their time volunteering with the middle school tours of the Water Reclamation Facility

 

5.       New Business

 

          5A.    CONSIDER APPROVING A REIMBURSEMENT AGREEMENT WITH THE CITY OF OAKLEY FOR THE DESIGN AND CONSTRUCTION OF APPROXIMATELY 1,010 LINEAR FEET OF SEWER MAINLINE, LATERALS, AND APPURTENANCES ON MAIN STREET BETWEEN NORCROSS AND 2^ND STREETS IN AN AMOUNT NOT TO EXCEED $460,608.60 ($422,608.60 FOR DESIGN AND CONSTRUCTION AND $38,000 FOR SOILS TESTING AND CONSTRUCTION INSPECTION) AS PART OF A RELATED CITY CAPITAL IMPROVEMENT PROJECT (NO. 165).

 

6.       Adjournment

 

Agenda for the ISD Outreach Committee March 15, 2016

AGENDA

 

FOR THE PUBLIC OUTREACH COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

DATE:            Tuesday, March 15, 2016

 

TIME:            8:30 a.m.

 

PLACE:          Ironhouse Sanitary District Office

450 Walnut Meadows Drive

Oakley, California 94561

__________________________________________________________________ 

 

1. Public Comments
    
2. Approval of February Minutes

 

1. Planning of Future and Ongoing District Public Outreach Efforts

 

1.    March 2016 Middle School tours of WRF

 

2.    Pheasants Forever Cowbell Event

 

1. Transparency Award update
    

4.    Oakley Science Week

 

5.    Newsletter

     

       D.  Discussion on future items for Outreach Committee meetings

 

       E.  Adjournment

Agenda for the Recycled Water Facility/Operations Committee Meeting March 9, 2016

AGENDA

 

FOR THE RECYCLED WATER FACILITY/OPERATIONS COMMITTEE MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:                   Wednesday, March 9, 2016

TIME:          9:00 A.M.

PLACE:        Ironhouse Sanitary District Office

                   450 Walnut Meadows Drive

                   Oakley, California  94561

 

 

A.      Roll Call

B.       Approval of the Agenda

C.       Public Comments

D.      Business

1.    Water Recycling Facility Overview

2.    Discussion of Operation and Maintenance Programs

3.    Capital Improvement Plan Development

E.       Discussion of future items for the Recycled Water Facility Operations Committee and proposed meeting dates.

F.       Adjournment

Agenda for the ISD Special Workshop Meeting March 2, 2016

 

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

 

DATE:          Wednesday, March 2, 2016

 

TIME:           8:30 a.m.

 

PLACE:        Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, California  94561

 

 

1.       Call to Order

          Board Roll Call

          Pledge of Allegiance

 

2.       APPROVAL OF THE AGENDA

 

3.       PUBLIC COMMENT

 

4.       Public Workshop – Jersey Island Phase I

 

5.       Approve the purchase of a new John Deere 8370rt tractor at a CMAS price of $380,625.25 and a brokerage fee of $12,450 for a total cost to the District of $144,075.25 after receiving grant funding of $249,000 through the Bay Area Air Quality Management District’s Carl Moyer Program.

 

5.       Adjournment

Agenda for the March 1, 2016 ISD Board Meeting

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, March 1, 2016

 

TIME:           6:00 p.m.      Closed Session

7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

1.  CALL TO ORDER
   Board Roll Call
   Pledge of Allegiance
   2.       CLOSED SESSION:
   A.       PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE – Government Code Section 54954.5(e)
    
   B.      PUBLIC EMPLOYEE PERFORMANCE EVALUATION
   Government Code Section 54947
   Title: General Manager
    
   3.       Reports of Actions (if any) Taken in Closed Sessions
    
   4.       APPROVAL OF AGENDA                                                           
    
   5.         APPROVAL OF THE MINUTES of the February 16, 2016 Regular Meeting.
    
   6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
    
            7A.     Approval of Payment Order, Report on Financial Position & Operating Performance.
    
    
             7B.      Acceptance of Offer of Dedication from Pulte Homes, Tract Number 9274 Magnolia Park on Neroly Road, Oakley.  (Res 16-02)
    
   8.       BUSINESS BEFORE THE BOARD                                           
    
   8A.     CONSIDERATION OF SPECIAL DISTRICTS NOMINATION FOR VACANCY ON LAFCO FOR A REGULAR SEAT AND CONSIDERATION OF ISD DESIGNATING A REPRESENTATIVE AND ALTERNATE REPRESENTATIVE OF THE DISTRICT TO VOTE FOR AN ALTERNATE SPECIAL DISTRICT REPRESENTATIVE. (Res. 16-03, 16-04).
    
   8B.     REVIEW THE LAFCO MUNICIPAL SERVICE REVIEWS AND PROVIDE INPUT ON POTENTIAL CHANGES TO THE DISTRICT’S SERVICE DESCRIPTIONS FOR SUBMISSION TO LAFCO.
    
   8C.     REVIEW THE DRAFT AGENDA OF THE MARCH 8, 2016 RD 830 TRUSTEE MEETING AND PROVIDE INPUT AS THE SOLE PROPERTY OWNER
    
   9.       GENERAL MANAGER AND STAFF REPORT                                                           
    
   10.     BOARD MEMBER ADVISORY REPORTS
             Committees:         

• Finance (Scheer, Morgan)
• Maintenance/Collection Facilities (Lauritzen, Painter)
• Recycled Water Facility/Operations (Painter, Lauritzen)
• Jersey Island Management/Operations (Scheer, Morgan)
• Public Outreach (Contreras, Morgan)
• Personnel/Human Resources – (Scheer, Contreras)
• Capital Projects – (Painter, Lauritzen)
            Designated Appointees:

• LAFCO (Scheer, Lauritzen)
• Special District Local Chapter (Contreras)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Contreras, Painter)
• BIMID (Painter, Lauritzen)
• BIMAC (Painter, Contreras)
   
  11.     Future Agenda Items for Consideration
   
  12.     ADJOURNMENT TO MARCH 2, 2016 BOARD WORKSHOP ON JERSEY ISLAND PHASE I.