ISD Board Meeting August 4, 2015

 

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, August 4, 2015

 

TIME:           7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

 

1. CALL TO ORDER
   Board Roll Call
   Pledge of Allegiance
    
   2.       APPROVAL OF AGENDA                                                                
    
   3.         APPROVAL OF THE MINUTES of the July 9, Special Meeting      
    
   4.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
    
   5.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.
    
            5A.     Approval of Payment Order, Report on Financial Position & Operating Performance.
    
             5B.      Acceptance of Grant of Easement from Contra Costa County Sanitation District No. 15, for APN: No. 032-330-018-6       (Res. 15-05)
    
   5C.     Acceptance of Amendments to Contract with Phil Batchelor for Consulting Services.
    
    
   6.       BUSINESS BEFORE THE BOARD                                            
              
             6A.     INTRODUCTORY STATEMENT BY NEW GENERAL MANAGER – CHAD DAVISSON
    
    
             6B.     PUBLIC HEARING – FOR THE ANNUAL SEWER USE REPORT FOR FISCAL YEAR 2015/2016.  (Ordinance No. 60 Board Order 15-45)
    
             6C.     ASSESSMENT STATUS REPORT.
    
   6D.    APPROVAL OF REIMBURSEMENT AGREEMENT BETWEEN IRONHOUSE SANITARY DISTRICT AND CORPORATION FOR BETTER HOUSING FOR $237,685.44
    
   6E.     REPORT ON SOLAR
    
   7.       STAFF REPORTS                                                     
    
   8.       BOARD MEMBER ADVISORY REPORTS
             Committees:         

• Finance (Contreras, Scheer)
• Maintenance/Collection Facilities (Painter, Morgan)
• Recycled Water Facility/Operations (Contreras and Lauritzen)
• Jersey Island Management/Operations (Lauritzen, Painter)
• Public Outreach (Contreras, Painter)
• Personnel/Human Resources – (Contreras, Scheer)
• Capital Projects – (Scheer, Morgan)
            Designated Appointees:

• LAFCO (Lauritzen, Contreras)
• Special District Local Chapter (Contreras, Lauritzen)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Lauritzen, Scheer)
• BIMID (Painter, Morgan)
• BIMAC (Lauritzen, Contreras)
• Delta Science Center (Painter, Scheer)    
   
  9.     Future Agenda Items for Consideration
   
  10.     ADJOURNMENT
   

ISD Outreach Committee Meeting July 28, 2015

AMENDED MEETING AGENDA

 

FOR THE PUBLIC OUTREACH COMMITTEE

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

 

DATE:            Tuesday, July 28, 2015

 

TIME:            9:30 a.m.

 

PLACE:         Ironhouse Sanitary District Office

450 Walnut Meadows Drive

Oakley, California 94561

__________________________________________________________________ 

 

1. Public Comments

 

1. Planning of Future and Ongoing District Public Outreach Efforts

 

1. 70^th Anniversary Event

 

1. Distinction Award Preparation

 

1. Showcase Oakley—Aug. 1 – 8
    
2. Newsletter

     

       D.  Discussion on future items for Outreach Committee meetings

 

       E.  Adjournment

 

ISD Agenda for Special Meeting July 24, 2015

 

 

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:          Friday, July 24, 2015

 

TIME:           9:00 a.m.

 

PLACE:        450 Walnut Meadows Drive

                    Oakley, California  94561

 

 

1.       Call to Order

          Board Roll Call

          Pledge of Allegiance

 

2.       Approval of the Agenda

 

3.       Public Comment

 

4.       Approval of the Minutes of the July 7, 2015 Regular Meeting

 

5.       Business Items

 

A.       RATIFY THE VOTE ON ELECTION TO FILL ALTERNATE SPECIAL DISTRICT MEMBER VACANCY ON LAFCO.

 

B.       CONSIDER AUTHORIZING STAFF TO CONSTRUCT ADDITIONAL INFRASTRUCTURE NECESSARY TO MEET INCREASING DEMANDS FOR RECYCLED WATER FROM THE RESIDENTIAL AND COMMERCIAL FILLING STATIONS AT A COST NOT TO EXCEED $50,000.

 

C.       DEVELOPMENT OF A VOLUNTEER USE POLICY AND UTILIZATION OF VOLUNTEERS TO SUPPORT DISTRICT INITIATIVES.

         

 

6.       Adjournment

 

Notice of Public Hearing August 4, 2015

IRONHOUSE SANITARY DISTRICT

NOTICE OF A PUBLIC HEARING ON

FISCAL YEAR 2015-2016 SEWER SERVICE CHARGES

            NOTICE IS HEREBY GIVEN that pursuant to Section 5473 of the Health and Safety Code of the State of California, the Board of Directors of the Ironhouse Sanitary District has adopted its Ordinance No. 25, wherein it has elected to collect its sewer service charges for the fiscal year 2015-2016 on the tax roll in the same manner as its general taxes, and has filed with its Secretary a written report containing a description of each parcel of real property receiving sanitary sewerage service from said District and the amount of the charge for each such parcel.  A copy of the report may be inspected at the Ironhouse Sanitary District Office, 450 Walnut Meadows Drive, Oakley, CA after July 20, 2015.

 

            NOTICE IS FURTHER GIVEN that on Tuesday, the 4^th day of August, 2015, at the hour of 7:00 p.m., at the regular meeting place of said Board, 450 Walnut Meadows Drive, Oakley, California, said Board will hear and consider all protests and objections to said report. Upon the conclusion of the hearing, the Board may adopt, revise, change, and reduce or modify any charge or overrule any or all objections and shall make its determination upon each charge as described in said report and the use of the tax roll.

 

/s/ Susan V. Walde

Secretary to the

Board of Directors

Agenda for the ISD Special Meeting July 9, 2015

Agenda

FOR A SPECIAL MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:          Thursday, July 09, 2015

 

TIME:           9:00 a.m.

 

PLACE:        Oakley Fire Station #93

                    530 O’Hara Ave.

                    Oakley, California  94561

 

 

A.       Call to Order

          Board Roll Call

          Pledge of Allegiance

 

B.       Approval of the Agenda

 

C.       Public Comment

 

D.       Business Items

 

1.       Consider Process for Evaluating the General Manager.

 

2.       Discussion of how to Establish an Effective Working Relationship of Trust and Respect between the Board Members and the General Manager.

 

3.       Discussion of potential goals for inclusion in the GM Annual Performance Plan.

         

4.       Determination of ISD Assessment Items that can be handled in-house and those that can be contracted out.

 

E.       Adjournment

Agenda for the ISD Board Meeting July 7, 2015

FOR THE REGULAR MEETING

BOARD OF DIRECTORS

IRONHOUSE SANITARY DISTRICT

 

DATE:           Tuesday, July 7, 2015

 

TIME:           6:00 p.m.      Closed Session

7:00 p.m.      Regular Meeting

 

PLACE:         Ironhouse Sanitary District Office

                    450 Walnut Meadows Drive

                    Oakley, CA  94561

 

 

1. CALL TO ORDER
   Board Roll Call
   Pledge of Allegiance
    
   2.       CLOSED SESSION:
   2A.     CLOSED SESSION.  Both: (a) PURSUANT TO GOVERNMENT CODE SECTION 54957:  PUBLIC EMPLOYEE APPOINTMENT; and
   (b) CONFERENCE WITH LABOR NEGOTIATORS. 
   Agency designated representative: Interim General Manager
   Title of position to be filled and of employee who is subject of negotiations: General Manager
    
   2B.    CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
   (Paragraph (1) of Subdivision (d) of Section 54956.9)
   Name of Case: Ironhouse Sanitary District vs. Harrison   Engineering et al (No. C13-01903).
    

3.       Announcement of Action Taken in Closed Session, if any

 

          4.       APPROVAL OF AGENDA                                                  

 

5.         APPROVAL OF THE MINUTES of the May 19, 2015 Special Workshop Meeting and June 2, 2015 Regular Meeting of the Board.               

 

6.       PUBLIC COMMENTS.  At this time, the public may address the Board on subjects not on the agenda.  Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.

 

7.       CONSENT CALENDAR - Consent Calendar items are considered routine and will be adopted in one single motion.  There will be no separate discussion of these items unless requested by a Director or member of the public prior to the Board vote on the motion to adopt.

 

         7A.     Approval of Payment Order, Report on Financial Position & Operating Performance.

 

 

          7B.      Approval of Amendments to Two Bylaws.

 

 

7C.     Review And Approval of District Policies Manual.

 

 

7D.     Approval of Agreement with R&G Promotions for Public Outreach Services for an amount not to exceed $60,000.

 

8.       BUSINESS BEFORE THE BOARD                                            

 

           

          8A.     CONSIDER APPROVAL OF EMPLOYMENT AGREEMENT FOR NEW GENERAL MANAGER.

         

          8B.     ASSESSMENT STATUS REPORT.

 

8C.     ADOPTION OF PAID SICK LEAVE FOR PART-TIME AND TEMPORARY EMPLOYEES.

 

8D.     WRF STAFF REORGANIZATION

 

           

8E.      RECLASSIFICATION OF DISTRICT SECRETARY/ASSISTANT TO THE GENERAL MANAGER/ADMINISTRATIVE OFFICER.

 

9.       STAFF REPORTS                                                     

 

10.     BOARD MEMBER ADVISORY REPORTS

          Committees:         

• Finance (Contreras, Scheer)
• Maintenance/Collection Facilities (Painter, Morgan)
• Recycled Water Facility/Operations (Contreras and Lauritzen)
• Jersey Island Management/Operations (Lauritzen, Painter)
• Public Outreach (Contreras, Painter)
• Personnel/Human Resources – (Contreras, Scheer)
• Capital Projects – (Scheer, Morgan)
            Designated Appointees:

• LAFCO (Lauritzen, Contreras)
• Special District Local Chapter (Contreras, Lauritzen)
• City Liaison (Morgan, Scheer)
• East County Water Mgmt. Governing Board (Lauritzen, Scheer)
• BIMID (Painter, Morgan)
• BIMAC (Lauritzen, Contreras)
• Delta Science Center (Painter, Scheer)    
   
  11.     Future Agenda Items for Consideration
   
  12.     ADJOURNMENT
   
  Posted: Susan V. Walde                                                      Date:  July 02, 2015